Outlook 2003 Setup Guide

This guide describes the procedure for setting up your BIT.net email account with Microsoft Outlook 2003. If at any time you get lost and need to see larger screenshots of what this guide refers to, please click the I'm lost link available at the end of every step, and a new window with a more detailed screenshot will be displayed. In this guide, text in italics indicates anything that you may see during the process of setting up your email, while anything in bold indicates anything that you should actually click on.

Step 1

Open Microsoft Outlook 2003. Click Tools then E-mail Accounts. I'm lost!

Step 2

You will be presented with a page with four options. The first two deal with email accounts, and they are the ones we are interested in. The second option (View or change existing e-mail accounts) will allow you to edit the details for any account that you may already have had set up. You would select this option if you wanted to remove any old email accounts you may have been checking from other ISPs, or if you would like to change settings like the incoming or outgoing mail server. In this instance, the first option (Add a new e-mail account) is what we need to setup your BIT.net email account. Click Add a new e-mail account then Next. I'm lost!

Step 3

The next page (entitled Server Type) presents you with a list of possible types of email servers. The type of server that BIT.net provides is a POP or Post Office Protocol server. If you are setting up an email account for a company and you feel that you need to be connecting to a Microsoft Exchange Server, then we recommend that you get in touch with your company's IT support staff and ask them how to proceed. Click POP3 then Next.
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Step 4

The page you are now at may be a little confusing at first, as there are a number of settings that need to be entered. The first setting to enter is Your Name. This is your actual name that will be seen by people you send email to, ie this name will be displayed in the "From" field of your sent emails. If you are setting up an email address for personal use, then your name is fine (eg "John Smith"). If you are setting up a business email address, it may be a good idea to enter in the name of your business here (eg "Smith & Co. Pty Ltd") to make your emails look more official.

The next setting is your email address, which you should enter as username@bit.net.au where username is the username of your internet account. This is the same username that you selected when you signed up for your internet account. Below this setting (under Logon Information) there are spaces to enter your username and password for your mail account. In this instance, you must use your full email address as your logon username, ie you must enter username@bit.net.au. The password you need to enter is the one you selected for your account when you signed up, unless it has since been changed. Click Remember password if you would like Outlook to remember your password and not ask you for it again. If there are a number of people who use your machine regularly, you can deselect this box and enter your password each time you check your mail as a security measure.

The last two settings that need to be entered into this page are the incoming and outgoing mail server. This tells your email client who to contact to send and receive your email. For Incoming mail server enter pop.bit.net.au. For Outgoing mail server enter smtp.bit.net.au.

Once you've filled in all these details, click Next. I'm lost!

Step 5

You should now have successfully set up your new email account. Click Finish to exit the email wizard.
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Step 6

Now that your email account is setup, Outlook should periodically check your email (assuming you are connected to the internet). Also, Outlook will check for new email every time you open the program. If at any time you would like to force Outlook to check your email, click Send/Receive in the main window to download your email. I'm lost!

Additional Resources

Here are some additional resources which may come in handy while you use Outlook.

Microsoft Outlook Homepage

Here you can find any and all information about using and installing Outlook.

Microsoft Outlook 2003 Support

If you're having problems using or installing Outlook, then this should be the first place you visit. Search the Microsoft Knowledgebase for the problem you're having and you're bound to come up with something useful.

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